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Once & For All: Stopping Sexual Harassment at Work

Posts Tagged ‘Priorities’

Time Management 101

Saturday, January 18th, 2014

Time Management. An interesting concept, and a topic that I’m asked to present fairly often in a workshop format. It occurs to meTime Management Training that what employers are really interested in is productivity. To actually manage time is an oxymoron, as time really can’t be managed in the way we would like to think it could. We’re just not that omnipotent. Helping people manage themselves so that they become more efficient at completing their work in a timely fashion seems to be a much more doable concept.

Time management has always amused me because I happen to excel at procrastination, and yet have memorized and present time management techniques. However, one needs to implement these wonderful tools and techniques in order to “manage the time”. Time continues to pass all around the world without regard or reference as to what we individually are doing at any given moment. Often people claim to just need “more time to get all this done”. Actually there is more time; it just keeps on ticking away.

I find “time management” to be somewhat like dieting. Not all things work for everyone, and the only way they work is if we are willing to be diligent at managing ourselves and accept the responsibility that it takes real effort to actually implement changes in our lives. If you are not pre-destined to be the multitasker of the century, the tips outlined here should help. Accepting that sometimes you may fail even with the best effort also allows you to not give up, but to try again, and maybe re-examine what other changes need to be made to successfully feel the sense of accomplishment. With that being said…. now here´s where we actually explore the possibility of getting more done in less time. (more…)

Take Stock With A Time Inventory

Wednesday, December 18th, 2013

Time Management TrainingMost of us complain that there are not enough hours in the day to accomplish everything we need and want to do. Yet, often we spend hours on activities and conversations that don’t come close to being top priority. One simple way to identify time wasters and focus on balance is to take an inventory of how you spend your time.

A time inventory is a tool to help you see how well what you do every day matches up with your big-picture goals and values. How you take your inventory is up to you (iPad, tablet, computer, journal) but “the key is to be honest and consistent,” says Joan Gurvis of the Center for Creative Leadership. It’s like writing down everything you eat before starting a diet so you have a clear picture of your eating habits.”

Here’s a four-step process to evaluate where the hours go and use that information to gain greater balance:

Track. Keep a log a week or two and jot down what you do for any period of an hour or more. Some themes or categories will emerge: career, family, community, health, self, spiritual pursuits and so on.

Understand. Write down why you did what you did. Do your actions reflect or contradict your values and goals?

Review. At the end of your time tracking, look at your notes and consider how you feel? Do you feel “in balance”? What does your assessment tell you? (more…)

How to Get Things Done – In Spite Of Yourself

Monday, August 19th, 2013

Everyone procrastinates at one time or another. In fact, of all time management problems, this is the one that is Personal Development Training Videosmost obvious, and it is the one we most readily admit to.

Procrastination comes in many forms. It is doing the urgent rather than the important. It is watching television when you should be exercising. It is lingering over lunch, while things are stacked up back at the office. It is avoiding people rather than facing them when there is a problem. Whatever form it may take, procrastination is something we should strive to overcome.

There are several reasons why we procrastinate: the task is unpleasant, the task appears to be overwhelming, the task requires a decision, or the task is perceived as being of low priority.

To overcome procrastination, we must overcome an inertia that has set in, a tendency to resist taking action. From physics we learn that a body remains at rest until a force is exerted against it. Physics also teaches us that it takes less effort to maintain motion once the initial inertia has been broken. Here are some techniques to help procrastinators get moving and to stay on track. (more…)

What Shall I Do First?

Tuesday, September 22nd, 2009

Deciding the order in which we tackle the various tasks before us is something we all do consciously (or unconsciously) every day.  There are many methods for prioritizing work.  In most methods, the main consideration has to do with comparing the potential consequences of doing or not doing each item on the list.  One of the simplest time management systems is the “A, B, C, D” method.

“A” Activities are “must do” activities that are important and often urgent. If they do not get done, negative–sometimes severe–consequences can happen. Such activities include turning reports in to your boss, delivering scheduled presentations, attending and preparing for important meetings. (For example, if you don’t turn in your health benefits information by the deadline you may not get any health insurance with your company.)

“B” Activities are important activities that ultimately will affect the degree to which you are successful in your job, but you may not need to do any or all of them today. They could become tomorrow’s A activities or you may need additional information to complete them.

“C” Activities are things that—if not done—probably won’t have short-term consequences that impact job success.  However, they may create problems if they are never attended to. (These could include reading journals, organizing your computer files, networking with peers.)

“D” Activities are your DON’T do’s. These may be tasks you need to delegate or skip altogether. (Example: Something is on your desk that someone else wants done, but you are not the right person to do it. Or it could be reorganizing your paper files when they are already sufficiently organized.)

Note: Procrastination can sometimes take the form of spending excessive time on D activities such as sorting through mail/email, reading the newspaper, or restocking supplies. These activities often seem productive but they can usually be saved for another time.

For each day, you should list 5-8 activities you plan to do. Estimate the time each should take and give yourself at least a 10% cushion.  Then label each activity A, B, C or D and tackle them in that order.

Excerpted from the Leader’s Guide for the CRM Learning program Time Challenged.

Need help in this area? Time Challenged is a favorite with trainees in all types of organizations. The humorous video provides the perfect introduction to the highly effective workshop that is included.


 

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